Office Efficiency, Office Life

Running an Efficient Office

Running an effiecient office comes with many benefits. Not only do you save money, but you are also doing your bit for the environment. Check out some of our tips below!

Office Equipment

A great aim here is to have everthing that your company needs to thrive, but to have no extra overhead. Just think, the money you waste on unused office equipment can be put to better use elsewhere! Only purchase essential equipment that your business has a genuine use for. Supply only the items that your workers will use on a regular basis. Although it may seem you are saving money in the short run, buying aftermarket supplies can often end up costing you more in the long run. Buy from quality suppliers so your equipment lasts longer, and when and where possible buy in bulk, even if it costs a little more upfront. Check the energy efficiency of equipment before you buy. A great example of this is investing in a printer designed to use less ink.

Tasks

For an office to run smoothly there are certain tasks that need to be done either on a daily, weekly, or monthly basis. To make sure that things run smoothly and that there are no fights as to whose job it is to do a specific task, it is best to assign a person to do that thing.

Break Room

The break room or tea room is an important area in your office, but is often an afterthought or neglected by many companies. Put to use properly it’s a great space to make your employees feel appreciated. Although many companies may see it as a waste of money, or put another way, don’t yet see the value in it, it gives employees an open space to socialise with their coleagues which in turn can lead to more productivity when they are back at their desk. It’s a great space to prepare and cook food, or even just somewhere to relax the mind during a short break. Free coffee and finger food is a great way for you to show your employees you care and to boost morale, and won’t break the bank!

Copiers & Printers, Office Life

Copier Machines

For almost 30 years, copier and printer machines have become a standard item for offices, school and business’. They even became popular before the computer. So what is a copier? Put simply, it is a complex device that uses ink to duplicate the content of a copied piece of paper.

Like most new technologies, the original photocopiers were big (think huge!), heavy devices that were hard to move and operate. But that was many years ago. Due to modern advancements, most copiers these days are much smaller, and much lighter than those of decades ago, and house significantly more features than their ancestors.

Copier and printer machine technology has advanced greatly over the last few decades, and improves significantly each year. The copier machines of today can do far more than their predecessors could.

They are an integral part of the office, but like any machine, to perform properly, copiers need regular cleaning and maintenance.

Minor maintenance can be carried out by almost anyone. Simple things like changing cartridges and fixing paper jams. More advanced cleaning will require thorough reading of the manual or a trained professional. It is advised to have a technician assess your copier once a year to keep it in good shape.