Office Life, Office Relocation

Moving Office

Although possible to move office yourself, unless you are a very small company and can do so in a manner that doesn’t put any of your employees at risk of injury, the best way to move is by hiring professional office removalists, who specialise in moving offices.

Start Early

Moving office can be hard work and logistically challenging.¬†On top of all the day-to-day tasks of running a business, you’ve also got to organise office removalists, cleaners, utility connections, and redirect mail. And that’s just where it begins!

Depending on the size of your office, the number of employees, the amount of things you have, you may have to start planning your move months in advance. If you’ve only got a small office, usually a few weeks is ok.

Moving to a new office is a great chance to cut down on clutter. Get rid of unwanted items so you are only moving the essentials over to the new location.

Find an Office Mover

Begin by asking some friends for referrals, but also compare some companies online. Make sure your office removalist has experience relocating offices, as it’s a very different job to regular moves.

An experienced office mover, Dumbo Move says it’s important your office removalist has experience in office relocations:

Ask if they have insurance and what their policies are in case anything gets damaged. Check to see they have professional moving equipment.

Remember that a good office removalist will be very responsive to your questions, and can not only help you on moving day, but can guide you through the moving process.

Make a Plan

Once your all booked in, start finalising your moving plan. Assign employees to different tasks. Coordinate with your building managers and reserve parking at the pickup and drop off locations where possible.

Make a list of all of the tasks that have to be done before moving day and assign employees to various tasks. Phone and internet lines are essential to have up and running by moving day so your business suffers no downtime.

Try and get as many tasks done before moving day so you can focus on the important things on the day itself.

Eco-Friendly Office, Office Life

The Eco-Friendly Office

Be power conscious

Although it may sound obvious, turning electronic equipment off, or placing it in standby mode at the end of the office day is great for the environment, and can save you a lot of money in power bills. It is an important eco tip that many companies neglect, or forget to implement. When your employees leave for the day, make sure they turn off all of their electronic equipment, and the last person to leave the office turns all of the lights off, and checks to see if any other equipment can be turned off, or placed into standby mode.

Recycle

Recycling is very important in an office environment, teaching your staff to recycle the excess paper will go a long way to improving your negative impact on the environment. Strategically placing the appropriate recycling bins in areas where excess paper or plastics are commonly generated will go a long way in fixing the problem. Most office equipment (e.g. printer cartridges) have specific instructions for recycling. Doing some research on these items can greatly reduce your potential waste and damage to the environment. Try and cut down on takeaway coffee cups by bringing a keep cup, and other packaging from takeaway stores.

Find electronic equipment with a good energy rating

Not all electronic equipment is created equal. When researching what equipment to purchase, check to see if it has a good energy rating. The less energy it uses, the better. Buying business machines that are multi function can also help with saving energy. For example, an office copier that copies, prints and scans is going to be more energy efficient and better for the environment than having three separate units. Also consider buying second hand or reconditioned equipment when possible. Not only will you save a lot of money, you will also do wonders for the environment.

 

Office Efficiency, Office Life

Running an Efficient Office

Running an effiecient office comes with many benefits. Not only do you save money, but you are also doing your bit for the environment. Check out some of our tips below!

Office Equipment

A great aim here is to have everthing that your company needs to thrive, but to have no extra overhead. Just think, the money you waste on unused office equipment can be put to better use elsewhere! Only purchase essential equipment that your business has a genuine use for. Supply only the items that your workers will use on a regular basis. Although it may seem you are saving money in the short run, buying aftermarket supplies can often end up costing you more in the long run. Buy from quality suppliers so your equipment lasts longer, and when and where possible buy in bulk, even if it costs a little more upfront. Check the energy efficiency of equipment before you buy. A great example of this is investing in a printer designed to use less ink.

Tasks

For an office to run smoothly there are certain tasks that need to be done either on a daily, weekly, or monthly basis. To make sure that things run smoothly and that there are no fights as to whose job it is to do a specific task, it is best to assign a person to do that thing.

Break Room

The break room or tea room is an important area in your office, but is often an afterthought or neglected by many companies. Put to use properly it’s a great space to make your employees feel appreciated. Although many companies may see it as a waste of money, or put another way, don’t yet see the value in it, it gives employees an open space to socialise with their coleagues which in turn can lead to more productivity when they are back at their desk. It’s a great space to prepare and cook food, or even just somewhere to relax the mind during a short break. Free coffee and finger food is a great way for you to show your employees you care and to boost morale, and won’t break the bank!

Copiers & Printers, Office Life

Copier Machines

For almost 30 years, copier and printer machines have become a standard item for offices, school and business’. They even became popular before the computer. So what is a copier? Put simply, it is a complex device that uses ink to duplicate the content of a copied piece of paper.

Like most new technologies, the original photocopiers were big (think huge!), heavy devices that were hard to move and operate. But that was many years ago. Due to modern advancements, most copiers these days are much smaller, and much lighter than those of decades ago, and house significantly more features than their ancestors.

Copier and printer machine technology has advanced greatly over the last few decades, and improves significantly each year. The copier machines of today can do far more than their predecessors could.

They are an integral part of the office, but like any machine, to perform properly, copiers need regular cleaning and maintenance.

Minor maintenance can be carried out by almost anyone. Simple things like changing cartridges and fixing paper jams. More advanced cleaning will require thorough reading of the manual or a trained professional. It is advised to have a technician assess your copier once a year to keep it in good shape.